早稲田大学 VISA STATUS | Waseda University
Waseda UniversityCenter for International Education
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renewal
Changing your status of residence
To non-degree students / Research students
Leaving / Withdrawing from Waseda
Reenroll at / Reenter Waseda
Studying abroad
If you want a part-time job (including TA/RA)
If you are attending an internship
If you are leaving Japan for vacation
 

You may apply to extend your period of stay from three months before your period of stay expires.
Any stay after the expiration is punishable for illegal residence, so be sure to apply to the Immigration Bureau before termination.

Waseda University only handles procedures concerning extensions under “College Student” status of residence. You will need to receive a stamped application form from Waseda University for use by the organization.

*CIE's Office hours
(The hours when we can handle procedures involving status of residence):
9:00 to 16:30 (Mon. to Fri.)
(Closed from12:30 to 13:30 during spring and summer breaks)

【Procedures】

【School offices in Charge of Extension of Status of Residence】

【Documents】

【Procedures】

【School offices in Charge of Extension of Status of Residence】

School Office the Students Should Turn to The (Graduate) Schools to Which the Students (Who Need to Extend Their Visas)Belong
School office on Nishi Waseda campus (Graduate) School of Fundamental/Creative/Advanced Science and Engineering
School office on Tokorozawa campus (Graduate) School of Human/Sports Sciences
School for International Liberal Studies office・Graduate School of International Culture and Communication Studies office School of International Liberal Studies, Graduate School of International Culture and Communication Studies
The Center for Japanese Language Japanese Language Program
School office on Honjo Campus Graduate School of Environment and Energy Engineering
School office on Kitakyushu Campus Graduate School of Information, Production and Systems
The Center for International Education All (Graduate) Schools

【Documents】

Please come to the CIE office with the following documents 1-7 and your student ID. Please make sure to go to the Immigration Bureau after you have received from the CIE office the application form for organization (2 pages) which should have been filled out by the CIE office beforehand.

<Attention!>

  • The application form for organization may be issued from 3months prior to the expiration of your initial period of stay.
  • If you fail to receive the application form for organization and go to the Immigration Bureau without it, you will need to prepare all of the following documents again.
  • We ask you for your understanding that if you fail to prepare all documents, the application form for organization cannot be issued.

*For 1-5 and 7, only the originals are accepted (No copies). For 6, please bring a copy.
(For 5, only non-degree students or those who were non-degree students at Waseda University last year at the time of application need to submit.)
*Certificates issued in Japan must have been produced within 3 months. Certificates issued in countries other than Japan must have been produced within 6 months.

Application form for Extension of Period of Stay 【PDF】 【EXCEL】
(3 pages for use by applicant【Paste your photo, taken within the last 3 months】)
*Use black ink when filling out. Erasable ink such as “FRIXION” cannot be used. Double-sided printout is not accepted.
Examples for Application form for Extension of Period of Stay

Passport, Residence Card, Student ID (No photocopies or images.)

Certificate of Enrollment(obtainable from automatic issuing machines of certificates on campus)
*Certificate of Admission (Students before enrollment)
*If you had been absent from school, also submit documents to prove the duration of your absence (notice of leave of absence).

Transcript(obtainable from automatic issuing machines of certificates on campus)
*In case you are a new student, please submit the transcript of the university or the Japanese language school you were attending immediately before enrolling at Waseda University.

Certificate of Course Enrollment(Please request at your department office)
*This is required for those who are non-degree Students at Waseda University at the time of application or were non-degree students at Waseda in the previous academic year.

Documents concerning defraying expenses
Documents that show balance of payments/deposits for the past year prior to the day you visit CIE (it must show the name of bank and account holder name)
ex. a photocopy of the bankbook, a photocopy of details of online banking, etc.

Description of Expenses (use designated form) 【PDF】 【WORD】
*Along with the “Documents concerning defraying expenses,” this form is to confirm you have enough funds to pay fees during your stay. Please separately write staying expenses depending on methods of payment. Further, be sure that what is written in this form is the same as what is written in “22. Method of support to pay for expenses while in Japan” in the “Application for Extension of Period of Stay.”

《For reference》Staying expenses in Tokyo (including tuition): an average of 160,000 yen/month
(cited from JASSO’s Result of an Annual survey of International Students in Japan 2015)
https://www.jasso.go.jp/en/about/statistics/intl_student_e/index.html

The following is necessary in order to receive the residence card. (Please obtain it separately.)
Certificate for Payment of Fee(available at the CIE office)
* Please buy a revenue stamp for 4,000 yen and paste it to the document. (You can buy the stamp at the Immigration Bureau.)

<Notes>

  • In some cases, submission of additional documents to the Immigration Bureau is required. (ex. Certificate of Scholarship, statement of reasons, etc.)
  •    
  • In some cases, the submission of additional documents is required.
  •    
  • If you demonstrate substantially poor academic performance and/or fail to pay the course fees, the extension of stay may be declined.
  •    
  • Documents written in languages other than Japanese or English must be accompanied by Japanese or English translation.
  •    
  • Your student ID must be current and the address must match the address on your residence card.
  • The documents necessary for the extension of your Status of Residence are listed in the following webpage (You can download various application forms from here.)
    http://www.moj.go.jp/ONLINE/IMMIGRATION/16-3.html
*
When you have been granted an extension of your period of stay, please make sure to notify your school office and submit a "Status of Residence Notification Form" which notifies the University of your new status of residence validity period (within 14 days).
 
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