早稲田大学 VISA STATUS | Waseda University
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change
Extending your period of stay
To Elective course students / Research students
Leaving / Withdrawing from Waseda
Reenroll at / Reenter Waseda
Studying abroad
If you want a part-time job (including TA/RA)
If you are attending an internship
If you are leaving Japan for vacation
  If you wish to change your status of residence to "Student", see below.

Waseda University only handles procedures concerning your change of status of residence to "Student". You will need to receive a stamped application form from Waseda University for use by the organization.

Procedures vary depending on the handling office.
Please click here for more details.

▼【Procedures】

▼【Handling offices】

▼【Documents】

▼【How to Submit a "Status of Residence Notification Form"】


【Procedures】

The Flow of the Application for Change of Status of Residence
STEP1:Prepare the documents necessary for application.
STEP2:Submit the documents you prepared to the office and have them checked. Receive the "Application Form for Change of Status of Residence"
(a two-sheet form for organization).
STEP3:Submit the application documents to the Immigration Services Bureau.
STEP4:Inspection by the Immigration Services Bureau.
It will take about two weeks to two months for the inspection results.

You may be asked to submit additional documents by the Immigration Services Bureau. If you are notified to do so, please prepare the documents promptly. If you are asked to submit documents issued by Waseda University, please let us know as soon as possible.
STEP5:A postcard with the inspection results will reach you.
STEP6:Go to the Immigration Services Bureau to receive the results.
*If you could not change your status, please contact the CIE.
STEP7:Please submit a "Status of Residence Notification Form" to the office of your undergraduate school or graduate school within 14 days.
【Attention!】
We may file a report to the Immigration Services Bureau stating that you are a "missing person"
if you: do not submit a copy of your Residence Card to Waseda after changing your status of residence; or do not respond to inquiries (via telephone, email, or other forms of communication) from Waseda.

【Handling offices】

Handling Offices Applicable Students
School office on Nishi Waseda campus (Graduate) School of Fundamental/Creative/Advanced Science and Engineering
School office on Tokorozawa campus (Graduate) School of Human/Sports Sciences
Office of School for International Liberal Studies・Office of Graduate School of International Culture and Communication Studies School of International Liberal Studies, Graduate School of International Culture and Communication Studies
The Center for Japanese Language Japanese Language Program
School office on Honjo Campus Graduate School of Environment and Energy Engineering
School office on Kitakyushu Campus Graduate School of Information, Production and Systems
The Center for International Education All students except above

【Documents】

Submit the documents you prepared to the office, receive the "Application Form for Change of Status of Residence (a two-sheet form for Organization), and go to the Immigration Services Bureau to apply.

Application form for Change of Status of Residence 【PDF】 【EXCEL】
(3 pages for applicant【Paste your photo, taken within the last 3 months】)
*Use black ink when filling out. Erasable ink such as "FRIXION" cannot be used. Double-sided printout is not accepted.
Examples for Application form for Change of Status of Residence

Passport, Residence Card, Student ID

Certificate of Enrollment(obtainable from automatic issuing machines of certificates on campus)
*Certificate of Admission (Students before enrollment)

Certificate of Course Enrollment (Please request at your department office)
*This is required for those who are elective course students at Waseda University.

Documents concerning defraying expenses
Documents that show balance of payments/deposits for the past year prior to the date the documents are created (it must show the name of the bank and account holder)
ex. a photocopy of the bankbook, a photocopy of details of online banking, etc.
*If some parts show only total amounts because you have not updated the notebook, please go to the bank and ask them to issue the details of the parts.

Description of Expenses (use designated form) 【PDF】 【WORD】
*Along with the "Documents concerning defraying expenses," this form is to confirm you have enough funds to pay fees during your stay. Please separately write staying expenses depending on methods of payment. Further, be sure that what is written in this form is the same as what is written in "22. Method of support to pay for expenses while in Japan" in the "Application for Change of Status of Residence".

《For reference》Staying expenses in Tokyo (including tuition): an average of 160,000 yen/month
(cited from JASSO’s Result of an Annual survey of International Students in Japan 2019)
https://www.studyinjapan.go.jp/ja/_mt/2021/06/seikatsu2019.pdf

<Notes>

  • We ask you for your understanding that if you fail to prepare all documents, the application form for organization cannot be issued.
  • In some cases, submission of additional documents to the Immigration Services Bureau is required.
    (ex. academic certificate, leaving certificate, etc.)
  • Documents written in languages other than Japanese or English must be accompanied by Japanese or English translation.
  • Your student ID must be current and the address must match the address on your residence card.
  • For information regarding application for change of status to other statuses than student, please check the following website.
    https://www.isa.go.jp/en/applications/procedures/16-2.html

Certificate for Payment of Fee is necessary in order to receive the residence card.
Please obtain a revenue stamp for 4,000 yen. (You can also buy it at the Immigration Services Bureau.)


【How to Submit a "Status of Residence Notification Form"】

Within 14 days of receipt of a new Residence Card, please follow the instructions below to submit a "Status of Residence Notification Form" to the office of your undergraduate school or graduate school.
【Attention】 The form cannot be submitted to the CIE office. Additionally, entering the university premises is prohibited during the entrance exam period.

◆Submitting the form to the office in person

  1. Download and print either the 【PDF】or 【Word】 version of the "Status of Residence Notification Form."
  2. Fill in the date of submission as well as your Student ID Number, photocopy both sides of your Residence Card, and affix the copies to the form.
  3. Submit the form at the reception desk of the office of your undergraduate school or graduate school.

◆Submitting the form via email

  1. Download the "Status of Residence Notification Form" 【Word】 file and open.
  2. Input the date of submission and your Student ID Number, paste images of both sides of your Residence Card into the document, and save.
  3. Send the Word file as an email attachment to the office of your undergraduate school or graduate school.

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