早稲田大学 VISA STATUS | Waseda University
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change
Extending your period of stay
To non-degree students / Research students
Leaving / Withdrawing from Waseda
Reenroll at / Reenter Waseda
Studying abroad
If you want a part-time job (including TA/RA)
If you are attending an internship
If you are leaving Japan for vacation
 

If you wish to change your status of residence to "College Student", see below.
Waseda University only handles procedures concerning your change of status of residence to "College Student".
You will need to receive a stamped application form from Waseda University for use by the organization.



*CIE's Office hours
(The hours when we can handle procedures involving status of residence):
9:00 to 16:30 (Mon. to Fri.)
(Closed from12:30 to 13:30 during spring and summer breaks)

【Procedures】

【School offices in Charge of Changing of Status of Residence】

【Documents】

【How to Submit a "Status of Residence Notification Form"】

【Procedures】

The Flow of the Application for Change of Status of Residence
STEP1:Prepare the documents necessary for application.
STEP2:Have your documents checked at the CIE or your undergraduate or graduate school office (if the office can handle such documents), and receive the "Application Form for Change of Status of Residence" (2 Pages for Use by organization).
STEP3:Submit the application documents to the Immigration Bureau.
STEP4:Inspection by the Immigration Bureau.
It will take about two weeks to two months for the inspection results.

You may be asked to submit additional documents by the Immigration Bureau. If you are notified to do so, please prepare the documents promptly. If you are asked to submit documents issued by Waseda University, please let us know as soon as possible.
STEP5:A postcard with the inspection results will reach you.
STEP6:Go to the Immigration Bureau to receive the results.
*If you could not change your status, please contact the CIE.
STEP7:Please submit a "Status of Residence Notification Form" to the office of your undergraduate school or graduate school within 14 days.
【Attention!】

If you do not carry out the procedures to extend your status of residence (illegal stay), do not submit a copy of your Residence Card to Waseda after extending your status of residence, or do not respond to inquiries (via telephone, email, or other forms of communication) from Waseda, we may file a report to the Immigration Bureau stating that you are a “missing person”.

【School offices in Charge of Changing of Status of Residence】

School Office the Students Should Turn to The (Graduate) Schools to Which the Students (Who Need to Extend Their Visas) Belong
School office on Nishi Waseda campus (Graduate) School of Fundamental/Creative/Advanced Science and Engineering
School office on Tokorozawa campus (Graduate) School of Human/Sports Sciences
School for International Liberal Studies office・Graduate School of International Culture and Communication Studies office School of International Liberal Studies, Graduate School of International Culture and Communication Studies
The Center for Japanese Language Japanese Language Program
School office on Honjo Campus Graduate School of Environment and Energy Engineering
School office on Kitakyushu Campus Graduate School of Information, Production and Systems
The Center for International Education All (Graduate) Schools

【Documents】

Please come to the CIE office with the following documents 1-5 and your student ID. Please make sure to go to the Immigration Bureau after you have received from the CIE office the application form (2 pages for use by organization) which should have been filled out by the CIE office beforehand.

<Attention!>

  • If you fail to do so and go to the Immigration Bureau without this form, you will need to prepare all of the following documents 1-5 again.
  • We ask you for your understanding that if you fail to prepare all documents, the application form for use by the organization cannot be issued by us.

*For 1-4 and 6, only the originals are accepted (No copies). For 5, please bring a copy.
*Certificates issued in Japan must have been produced within 3 months. Certificates issued in countries other than Japan must have been produced within 6 months.

Application form for Change of Status of Residence 【PDF】 【EXCEL】
(3 pages for use by applicant【Paste your photo, within the last 3 months】)
*Use black ink when filling out. Erasable ink such as “FRIXION” cannot be used. Double-sided printout is not accepted.
Examples for Application form for Change of Status of Residence

Passport, Residence Card, Student ID (No photocopies or images.)

Certificate of Enrollment(obtainable from automatic issuing machines of certificates on campus)
*Certificate of Admission (Students before enrollment)
*If you had been absent from school, also submit documents to prove the duration of your absence (notice of leave of absence).

Certificate of Course Enrollment (Please request at your department office)
*This is required for those who are non-degree Students at Waseda University at the time of application or were non-degree students at Waseda in the previous academic year.

Documents concerning defraying expenses
Documents that show balance of payments/deposits for the past year prior to the day you visit CIE (it must show the name of bank and account holder name)
ex. a photocopy of the bankbook, a photocopy of details of online banking, etc.
*If some parts shows only total amounts because you have not updated the notebook, please go to the bank and ask them to issue the details of parts.

Description of Expenses(use designated form) 【PDF】 【WORD】
*Along with the “Documents concerning defraying expenses,” this form is to confirm you have enough funds to pay fees during your stay. Please separately write staying expenses depending on methods of payment. Further, be sure that what is written in this form is the same as what is written in “22. Method of support to pay for expenses while in Japan” in the “Application for Change of Status of Residence.

《For reference》Staying expenses in Tokyo (including tuition): an average of 160,000 yen/month
(cited from JASSO’s Result of an Annual survey of International Students in Japan 2019)
https://www.studyinjapan.go.jp/ja/_mt/2021/06/seikatsu2019.pdf

The following is necessary in order to receive the residence card. (Please obtain separately.)
Certificate for Payment of Fee(available at the CIE office)
* Please buy a revenue stamp for 4,000 yen and paste it to the document. (You can buy the stamp at the Immigration Bureau.)

<Notes>

  • In some cases, submission of additional documents to the Immigration Bureau is required.
    (ex. academic certificate, leaving certificate, etc.)
  • Documents written in languages other than Japanese or English must be accompanied by Japanese or English translation.
  • Your student ID must be current and the address must match the address on your residence card.
  • For information regarding other documents necessary for changes in your status of residence, please check the following website (each document is also available here. )
    https://www.isa.go.jp/en/applications/procedures/16-2.html

【How to Submit a "Status of Residence Notification Form"】

Within 14 days of receipt of a new Residence Card, please follow the instructions below to submit a "Status of Residence Notification Form" to the office of your undergraduate school or graduate school.
【Attention】 The form cannot be submitted to the CIE office. Additionally, entering the university premises is prohibited during the entrance exam period.

◆Submitting the form to the office in person

  1. Download and print either the 【PDF】or 【Word】 version of the “Status of Residence Notification Form.”
  2. Fill in the date of submission as well as your Student ID Number, photocopy both sides of your Residence Card, and affix the copies to the form.
    If you were not issued a Residence Card due to the circumstances of your stay (short-term stay, etc.), instead make copies of the photo page of your passport as well as the landing permission seal and affix them to the form in the space provided.
  3. Submit the form at the reception desk of the office of your undergraduate school or graduate school.

◆Submitting the form via email

  1. Download the “Status of Residence Notification Form” 【Word】 file and open.
  2. Input the date of submission and your Student ID Number, paste images of both sides of your Residence Card into the document, and save.
    If you were not issued a Residence Card due to the circumstances of your stay (short-term stay, etc.), instead paste images of the photo page of your passport as well as the landing permission seal in the space provided.
  3. Send the Word file as an email attachment to the office of your undergraduate school or graduate school.
 
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