早稲田大学 VISA STATUS | Waseda University
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change
Extending your period of stay
To Elective course students / Research students
Leaving / Withdrawing from Waseda
Reenroll at / Reenter Waseda
Studying abroad
If you want a part-time job (including TA/RA)
If you are attending an internship
If you are leaving Japan for vacation
  The handling office and application process differ depending on your faculty / graduate school. Please make sure that you understand your handling office and how to apply before proceeding.

Waseda University only handles procedures concerning your change of status of residence to "Student". You will need to receive a stamped application form from Waseda University.

▼【Procedures】

▼【Handling offices and Application processes】

▼【Documents】

▼【How to Submit a "Status of Residence Notification Form"】


【Procedures】

STEP1: Prepare the documents necessary for application.
STEP2: Submit the documents you prepared to your handling office in the designated way and have them checked. Receive the "Application Form for Change of Status of Residence". (a two-sheet form for organization)
STEP3: Submit the application documents to the Immigration Services Bureau.
STEP4: Inspection by the Immigration Services Bureau.
It will take about two weeks to two months for the inspection results. You may be asked to submit additional documents by the Immigration Services Bureau. If you are notified to do so, please prepare the documents promptly. If you are asked to submit documents issued by Waseda University, please let us know as soon as possible.
STEP5: A postcard with the inspection results will reach you.
STEP6: Go to the Immigration Services Bureau to receive the results.
*If you could not change your status, please contact the CIE.
STEP7: Please submit a "Status of Residence Notification Form" to the office of your undergraduate school or graduate school within 14 days.
[Attention!]
We may file a report to the Immigration Services Bureau stating that you are a "missing person"
if you: do not submit a copy of your Residence Card to Waseda after changing your status of residence; or do not respond to inquiries (via telephone, email, or other forms of communication) from Waseda.

【Handling offices and Application processes】

Affiliation Offices Web/E-mail How to apply How to receive
(Graduate) School of
Fundamental/
Creative/Advanced
Science and
Engineering
School office on Nishi
Waseda campus
https://www.waseda.jp/fsci/en/students/life/#anc_15 Follow the website on the left.
Graduate School of
Information, Produc-
tion and Systems
IPS office https://www.waseda.jp/fsci/gips/other-en/2018/08/30/12249/ Follow the website on the left.
(Graduate) School of
Human/Sports
Sciences
School office on Toko-
rozawa campus
ryugaku19@list.waseda.jp *Apply via email. You can choose to
receive them by a
LetterPack or at the
office counter.
Japanese Language
Program
Center for Japanese
Language
cjl@list.waseda.jp *Apply via email. Sent by post in a
LetterPack.
Graduate School of
Environment and
Energy Engineering
School office on
Honjo Campus
weee-gakumu@list.waseda.jp *Apply via email. Sent by post in a
LetterPack.
SILS・GSSICS SILS・GSICCS Office gakuseki-plus@list.waseda.jp Apply at the counter
in the office.
Receive them at the
office counter.
All students except
above
Center for
International
Education
cie-zairyu@list.waseda.jp Apply through
MyWaseda Application
Form.
Come to the office
after you are told to
do so by email.

*How to apply via email

  • Scan or take pictures of all the required documents, attach them to email and send it to the respective office.
    NOTE:For "Passport", you must submit the page showing both your passport number and face photograph.
    For "Residence Card" and "Student ID Card", you must submit both sides (front and back) of each card.
  • Email heading:Change of Status of Residence: Full name (Student ID number)
    e.g.)"Change of Status of Residence: Taro Waseda (1A191234)"
  • In the main text of the email, clearly indicate your postal code, address, and phone number.
  • Please check your email regularly as the office will contact you if your documents are incomplete.
  • It takes about a week for the university to send the documents after receiving your email.
    Please note that it will take longer if the documents submitted are incomplete.


【Documents】

Submit the documents you prepared to your handling office in the designated way, receive the "Application Form for Change of Status of Residence (a two-sheet form for Organization), and go to the Immigration Services Bureau to apply.

Application form for Change of Status of Residence 【PDF】 【EXCEL】
(3 pages for applicant【Paste your photo, taken within the last 3 months】)
*Use black ink when filling out. Erasable ink such as "FRIXION" cannot be used. Double-sided printout is not accepted.
Examples for Application form for Change of Status of Residence

Passport, Residence Card, Student ID

Certificate of Enrollment(obtainable from automatic issuing machines of certificates on campus)
*Certificate of Admission (Students before enrollment)

Certificate of Course Enrollment (Please request at your department office)
*This is required for those who are elective course students at Waseda University.

Documents concerning defraying expenses
Documents that show balance of payments/deposits for the past year prior to the date the documents are created (it must show the name of the bank and account holder)
ex. a photocopy of the bankbook, a photocopy of details of online banking, etc.
*If some parts show only total amounts because you have not updated the notebook, please go to the bank and ask them to issue the details of the parts.

Description of Expenses (use designated form) 【PDF】 【WORD】
Please separately write staying expenses (tuition and living expenses) depending on methods of payment. Further, be sure that what is written in this form is the same as what is written in "22. Method of support to pay for expenses while in Japan" in the " Application for Change of Status of Residence." This document is for university confirmation only and does not need to be submitted to the Immigration Services Bureau.

*Cost of living in Tokyo (including tuition): an average of approx. 200,000 yen/month
Refer to: Study in Japan website: https://www.studyinjapan.go.jp/en/

<Notes>

  • We ask you for your understanding that if you fail to prepare all documents, the application form for organization cannot be issued.
  • In some cases, submission of additional documents to the Immigration Services Bureau is required.
    (ex. academic certificate, leaving certificate, etc.)
  • Documents written in languages other than Japanese or English must be accompanied by Japanese or English translation.
  • Your student ID must be current and the address must match the address on your residence card.
  • For information regarding application for change of status to other statuses than student, please check the following website.
    https://www.isa.go.jp/en/applications/procedures/16-2.html

Certificate for Payment of Fee is necessary in order to receive the residence card.
Please obtain a revenue stamp for 4,000 yen. (You can also buy it at the Immigration Services Bureau.)


【How to Submit a "Status of Residence Notification Form"】

Within 14 days of receipt of a new Residence Card, please follow the instructions below to submit a "Status of Residence Notification Form" to the office of your undergraduate school or graduate school.
【Attention】 The form cannot be submitted to the CIE office. Additionally, entering the university premises is prohibited during the entrance exam period.

◆Submitting the form to the office in person

  1. Download and print either the 【PDF】or 【Word】 version of the "Status of Residence Notification Form."
  2. Fill in the date of submission as well as your Student ID Number, photocopy both sides of your Residence Card, and affix the copies to the form.
  3. Submit the form at the reception desk of the office of your undergraduate school or graduate school.

◆Submitting the form via email

  1. Download the "Status of Residence Notification Form" 【Word】 file and open.
  2. Input the date of submission and your Student ID Number, paste images of both sides of your Residence Card into the document, and save.
  3. Send the Word file as an email attachment to the office of your undergraduate school or graduate school.

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