Changing your status of residence

Procedures

1. Step 1

   Prepare the documents necessary for application.

2. Step 2

   Submit the documents you prepared to your handling office in the designated way and have them checked. Receive the "Application Form for Change of Status of Residence". (a two-sheet form for organization)

3. Step 3

   Submit the application documents to the Immigration Services Bureau.

4. Step 4

   Inspection by the Immigration Services Bureau.

   It will take about two weeks to two months for the inspection results. You may be asked to submit additional documents by the Immigration Services Bureau. If you are notified to do so, please prepare the documents promptly. If you are asked to submit documents issued by Waseda University, please let us know as soon as possible.

5. Step 5

   A postcard with the inspection results will reach you.

6. Step 6

   Go to the Immigration Services Bureau to receive the results.

   *If you could not change your status, please contact the CIE.

7. Step 7

   Please submit information on your status of residence to the University within 14 days.

Attention

We may file a report to the Immigration Services Bureau stating that you are a "missing person" if you: do not submit information on your status of residence to Waseda after changing your status of residence; or do not respond to inquiries (via telephone, email, or other forms of communication) from Waseda.

Handling offices and Application processes

How to apply via email

• Scan or take pictures of all the required documents, attach them to email and send it to the respective office.
  NOTE:For "Passport", you must submit the page showing both your passport number and face photograph.
  For "Residence Card" and "Student ID Card", you must submit both sides (front and back) of each card.
• Email heading：Change of Status of Residence: Full name (Student ID number)
  e.g.）"Change of Status of Residence: Taro Waseda (1A191234)"
• In the main text of the email, clearly indicate your postal code, address, and phone number.
• Please check your email regularly as the office will contact you if your documents are incomplete.
• It takes about a week for the university to send the documents after receiving your email.
  Please note that it will take longer if the documents submitted are incomplete.

Documents

Submit the documents you prepared to your handling office in the designated way, receive the "Application Form for Change of Status of Residence (a two-sheet form for Organization), and go to the Immigration Services Bureau to apply.

1. Application form for Change of Status of Residence

   • PDF
   • Excel

   (3 pages for applicant【Paste your photo, taken within the last 3 months】)

   • Use black ink when filling out. Erasable ink such as "FRIXION" cannot be used. Double-sided printout is not accepted.
     Examples for Application form for Change of Status of Residence
2. Passport, Residence Card, Student ID
3. Certificate of Enrollment (obtainable from automatic issuing machines of certificates on campus)

   • Certificate of Admission (Students before enrollment)
4. Certificate of Course Enrollment (Please request at your department office)

   • This is required for those who are elective course students at Waseda University.
5. Documents concerning defraying expenses

   Documents that show balance of payments/deposits for the past year prior to the date the documents are created (it must show the name of the bank and account holder)
   ex. a photocopy of the bankbook, a photocopy of details of online banking, etc.

   • If some parts show only total amounts because you have not updated the notebook, please go to the bank and ask them to issue the details of the parts.
6. Description of Expenses (use designated form)

   • PDF
   • Word

   • Please separately write staying expenses (tuition and living expenses) depending on methods of payment. Further, be sure that what is written in this form is the same as what is written in "22. Method of support to pay for expenses while in Japan" in the " Application for Change of Status of Residence." This document is for university confirmation only and does not need to be submitted to the Immigration Services Bureau.

   * Cost of living in Tokyo (including tuition): an average of approx. 200,000 yen/month

   Refer toStudy in Japan website: https://www.studyinjapan.go.jp/en/

Notes

• We ask you for your understanding that if you fail to prepare all documents, the application form for organization cannot be issued.
• In some cases, submission of additional documents to the Immigration Services Bureau is required.
  (ex. academic certificate, leaving certificate, etc.)
• Documents written in languages other than Japanese or English must be accompanied by Japanese or English translation.
• Your student ID must be current and the address must match the address on your residence card.
• For information regarding application for change of status to other statuses than student, please check the following website.
  https://www.isa.go.jp/en/applications/procedures/16-2.html

How to submit Information on Your Status of Residence

Within 14 days of receipt of a new Residence Card, please submit the information on your status of residence to the University through the Residency Check Form below:

Residency Check Form
https://forms.office.com/r/8U2jFGGyBq

• If you were not granted a residence card as a result of your application, you will be required to submit an image of the ID page of your passport and the page showing your status of residence and the period of stay.
• If you are a new student, you can submit the form only after you get your Waseda ID.