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For MEXT Scholarship Program

For MEXT Scholarship Program

Q1. What is the Monbukagakusho (MEXT) scholarship?
A1.

This is a scholarship offered by the “Monbukagasho” or the Japanese Ministry of Education, Culture, Sports, Science and Technology (MEXT). There are a few different types of MEXT scholarship and here we will be mainly explaining about the MEXT scholarship of “Embassy Recommendation”.

Generally, MEXT students of Embassy Recommendation will enter the university as non-degree research students. In order to become regular degree students of MA, MBA or PhD courses, MEXT students have to accept and pass the entrance examinations of their desired graduate school during the period as non-degree research students. The designated period as non-degree research students is two years for those who enter the university from Spring semester (from April to March of the year after the next), and 1.5 year for those who enter the university from Fall semester (from September to March of the year after the next).

In addition to accepting and passing the entrance examinations of the desired graduate school, MEXT students also need to satisfy certain conditions specified by the MEXT. We will explain in detail about these rules after your arrival in Japan at the orientation held by our office, the Center for International Education.

Q2. How and when can I apply for the MEXT scholarship (Embassy Recommendation)?
A2.

Recruitment for the MEXT scholarship (Embassy Recommendation) is held at overseas Japanese embassies or consulates. Application procedures and deadlines differ per country but in general, recruitment is held during spring for those who plan on going the following year.

The first selection process at the embassy or consulate is called Primary Screening and is usually held around summer. Upon passing the Primary Screening it will be necessary to apply for a “Letter of Acceptance” by directly contacting and sending necessary documents (*) to your desired university. For more information please check with your home country’s Japanese embassy or consulate.

*Documents necessary for application of Letter of Acceptance may be different depending on your desired university. In the case of Waseda University, please refer to Q3.

Q3. How to apply for a “Letter of Acceptance” from Waseda Universities?
A3.

After passing the Primary Screening held by the Japanese embassy or consulate, candidate who wish to enter our university as a MEXT student needs to apply for the "Letter of Acceptance" from our university.

It is not necessary to contact your desired supervisor beforehand. To apply for the Letter of Acceptance, please send us two sets of photocopy of the following items by air mail (electronic application is not accepted):

  1. Completed Information Sheet. Downloadable from here:
  2. A copy of the “Passing Certificate of the Primary Screening” issued by Japanese embassy/consulate
  3. A copy of ALL the documents submitted to the embassy/consulate when applying for the MEXT scholarship, including the “Placement Preference Form” which indicates your top three desired universities
  4. If available, a copy of your certificate of language proficiency, either in Japanese or English (TOEIC, TOEFL, IELTS, etc) depending on in which language you plan to study.
  5. Three photos of yourself (4cm x 3cm)
For applicants who are not native English speaker but wish to study in English, submission of certificate of English proficiency is in principle necessary. If you have not obtained any certificate of English proficiency, please submit a support letter composed by a professor who can prove your English proficiency. If English is the medium of instruction in your university (meaning that the courses are provided entirely in English), a paper issued by your university proving this point could also serve as a certificate of English proficiency.
  • Our center’s address is: Waseda University Center for International Education, Waseda MEXT Team.
    1-7-14-4F Nishi Waseda, Shinjuku-ku, 169-0051 Tokyo, Japan
  • Information regarding our graduate schools: http://www.waseda.jp/eng/graduate.html
  • Information regarding our researchers:https://www.wnp7.waseda.jp/Rdb/app/ip/ipi0201.html?lang_kbn=1
  • Your desired research professor must be affiliated with your desired graduate school. You may check each professor’s affiliation via each graduate school homepage.

Due to the huge number of application, it would be difficult for us to confirm receipt of documents with each applicant. Please send your documents by express mail, so that you would be able to confirm the delivery status through the shipping company.

The process of the application for Letter of Acceptance usually takes around three weeks, and the result, whether it's positive or negative, will be sent to the address on the "information sheet". Please note that we cannot send any results via e-mail.

Q4. What is the process when the “Letter of Acceptance” is issued up until Admission?
A4.

After submitting the “Letter of Acceptance” issued from our university to your local Japanese embassy or consulate, you will move onto the next selection process. However, a “Letter of Acceptance” issued by Waseda University does not guarantee that you will be placed at our university.

The final decision for university placements will be decided by the MEXT and notified to each university around December into February of the next year. In addition, university placement will be notified by the MEXT to the applicant via each embassy or consulate and cannot be notified by the university itself.

For those who are officially selected to be placed at Waseda University, we will inform you of orientation dates and housing options around early February if you are entering the university from Spring semester, or early July if you are entering from Fall semester. The information will be sent to the email address provided on your Information Sheet, so please make sure to check your email box periodically.

Q5. About Japanese preparatory education
A5.

Ordinarily when MEXT students come to Japan they spend their first 6 months accepting Japanese courses at a language institution, and then enter the university and accept the professional courses in corresponding graduate schools.

However, at Waseda University you are able to accept the professional courses at your graduate school and take Japanese classes offered at Waseda University’s Center for Japanese Language from the beginning or your arrival. (If admitted to Waseda University’s Graduate School of Information, production and Systems (IPS) on Kitakyushu Campus, you can take Japanese classes provided at Kitakyushu Campus).

Nevertheless, Japanese classes are not mandatory since many of our graduate schools provide English curriculum. If your classes and/or research are conducted in English, you may decide if you would like to attend Japanese classes or not.

Q6. Can I be admitted as a degree Student from the beginning and not a non-degree (research) student?
A6.

If able to pass the desired graduate school entrance examination before arriving to Japan, then yes, it is possible to be admitted as a degree Student from the beginning.

However, in most of the cases the result of your MEXT scholarship application will yet be unknown at the time when you take the desired graduate school entrance examination, and you will have to pay the tuition just like the other self-supported students and get refund after entering our university and officially be selected as a MEXT student.

If you were, unfortunately, not selected as a MEXT student, we will not be able to refund the full tuition that you have paid. Furthermore, even if you were selected as a MEXT recipient but were not placed into our university, we will not be able to refund your tuition, either.

For these risks we do not recommend in taking any graduate school entrance examinations before being granted the entitlement as a MEXT student and officially placed to Waseda University. If you have any questions, please do not hesitate to contact the Center for International Education (CIE) Office.



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